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A method for uploading illustrated MS Word documents to KDP

If you have an Amazon KDP account, you can upload a Microsoft Word file of your book with the title page, copyright page, endorsements and the text directly to KDP as long as it does not contain illustrations.

If your Word file contains illustrations, such as a logo, maps, drawings, photographs or the like, you must take extra steps to create a file that can be uploaded to create a Kindle edition with all of those elements. This is one method that works for me. You will need to manipulate files, but this article will guide you through the process. These examples are from a Windows computer. If you are using another brand, you will have to use its control keys, applications and menu selection, such as pressing the Command key on a Macintosh instead of CTRL.

Create a Word file of your book and insert the images you want at the places where you want them to appear. Here is a pretend novel with some photographs.


Not exactly a best seller, but it will suffice for our purposes.

As you write you book, save a copy as a standard DOC or DOCX document file. Stop and save your file every hour or so. This will assure that you don’t lose your work if the computer crashes or you run out of power when unplugged.

In this example, we will use the file name My Great Novel.docx. We will store this in our default Windows Documents folder. This is your master copy where you will make all future edits. One of the great things about publishing online is that you can change the book after it is released, upload a new copy, and from that point forward anyone who downloads the book will see the changes. If Kindle users have selected to accept revisions, the new copy will appear on their Kindle reader or their desktop or mobile app automatically.

Let’s use the File Manger or equivalent on your brand of computer to inspect the Documents folder where the file is stored. Click the File Manager icon along the bottom of the screen.


The File Manager will open. Select the Documents folder from the left hand window pane. You will see the file for the book in a list along with the type of file it is and the date it was created. The kind of file is shown as Microsoft Word File under the Type column. If you don’t see the menu on the top of the screen, press the ALT key and it will appear.


For this exercise, you will need to display the files in this folder using Detail view. Click the View tab in the meny and click the Detail button. By default, file extensions associated with applications loaded on your computer, such as docx for Word documents, are hidden. To display the file extension with the file name, check the File Name Extensions box. At any rate, you will always be able to tell each file’s kind under the Type column.


To prepare the file for uploading to KDP, return to the Word window and click the File tab, then Save As. A dialog box will appear.


From here, you can specify the folder to save the file to, give it a name and specify the format the file is to be saved as. Select the file format Web Page Filtered by clicking the Save as type drop-down box. Make certain to select the filtered option and not the other web sections. When you save the document, it will create a file with the same name as the document file but with a file extension of HTM. It will also create a new sub-folder below Documents.

Close Word and go back to the File Manager.


Notice that we have two files named My Great Novel, but they are not the same. One is the original Microsoft Word Document file with a DOCX file extension (hidden in this view) and the other is a Firefox HTML Document with a hidden file extension of HTM. I use the Firefox browser. If you use another browser the Type will be different. For instance, in Chrome, your default browser, the file type will be Chrome HTM Document. If you check the File Name Extensions box under the File tab, you will see the file extensions as part of the file name.

The sub-folder My Great Novel_files under Documents was created automatically. It has the same name as the file with the characters _file added at the end. This sub-folder contains all of the images in the original document file saved as JPG files. This extension represents a specific format for holding images. It’s official name is the Joint Photographic Experts Group. Let’s double click on this new folder to see what’s inside.


Here we are looking at the sub-folder in the Large Icons view so we can see what the images look like. Every image that was in the original DOCX document was stripped out and turned into a JPG file. Each was given the name image with a sequential number appended to it.

The HTM file contains only the text of the book and links to the sub-folder where the images are stored. We need to put the text and images together in a single file that we can upload to KDP. First, highlight the HTM document in the Documents folder and cut it. Then paste it into the sub-folder that has _files appended to the end of it. In this example, the sub-folder is named My Great Novel_files. You will see a warning when you do this.


This is telling you that the HTM file has embedded references to images in the sub-folder. We will take care of this in a moment. Click Cancel to close the warning.

We now have the HTM document file and JPG image files together in one place, but they are not yet linked together yet. Open the HTM Document file.


Notice that we see the text but the images are missing. This is because there are special markers in the HTM file called image tags that tell the browser where to go in order to find the pictures. Because we moved the HTM document to the sub-folder My Great Novel_files where the images are, it is now looking for another sub-sub-folder below the current one to find the photos. We need to open the HTM document file with a text editor to make adjustments. We will use Notepad, though you can use any text editor. Do not open the file with a word processing program such as Word. Word processing programs add invisible formatting character that will make the file unreadable by a browser. Here is what the file looks like when opened in a text editor.


This is the internal Hypertext Markup Language (HTML) code that tells a browser how to display the page. Don’t panic! There is no need need to know how to write HTML code. You only have to change one thing.

HTML code is made up of text and control tags. These are bound by the less than and greeter than symbols < >. One of these control tags specifies the graphic images to be displayed. Text and images are what are displayed in a browser. Tags tell browsers how to format those text and images.

All eBooks, both Kindle and ePub, are just modified HTML files. KDP will build a Kindle edition of your book from the HTML file that you upload.

We only need to change the tag that controls the placement images on the page. That is the image tag and it is written as <img. Click Edit on the Notepad menu and then Search. The search dialog box will appear.


Enter <img for Find what and click the Find next button. You will be moved in the file to the first image tag.


Notice that the characters for <img have been highlighted. Image tags contain attributes that control how the tag will behave. Look at the line below to the attribute named src that stands for source. It tells the browser where the image file is stored so it can retrieve it and place it at this spot on the web page. There are other attributes such as width and height that tell the browser the size of the image, but you don’t have to worry about them.

In this case, the src attribute is telling the browser to look in a sub-folder named My%20Great%20Novel_files for a file named image0001. The characters %20 represent a single space to the browser and the slash character / separates the folder name from the file name.

Because we moved the HTM file in the same folder that contains the images, the instructions given to the browser causes it to look in another folder below My Great Novel_files that it thinks is also named My Great Novel_files. No such folder exists. That is why we didn’t see the photos. The browser could not find the non-existent folder so it left blank space holders where the images should have been displayed. We have to tell the browser to look in the same sub-folder where the HTM document is located in order to find the images.

Use the mouse to highlight the characters src=“My%20Great%20Novel_files/image.


Click Edit and Replace. The Replace dialog will appear.


Because you highlighted the text to be changed, it will automatically populate the field named Find what. If not, select Edit and Paste when the cursor is in this field. Type src“=image in the field Replace with. This will look for the text that directs the browser to a sub-sub-folder and replace it with a reference to the same folder where the HTM documents resides. Click Replace All to make the change for every image tag. To confirm this, search for <img again.


The src= attribute points to the file image0001 with no reference to a sub-folder, so the browser will look for the image file in the same folder as the HTM document.

Close notepad and return to the My Great Novel_files sub-folder. We see the HTM document and the image files together in one place.


If we open the HTM document. We will see the text and photos together.


Now, we have to put these files together into a format that can be uploaded to KDP by placing them inside a ZIP file. I use WinZip, but you can use any ZIP program including the one that comes with Windows 10. The ZIP file will now be in the folder using the same name as the HTM Document but with a ZIP file extension.


It is this ZIP file that you upload to KDP. Amazon will unzip it and put everything together in a Kindle edition. Upload your cover art or select one from KDP. Once your text and cover are uploaded, make certain to check the result by launching the previewer. Page through the entire book to make certain that it is formatted correctly. If you find an error, go back to the original DOCX document and make the necessary adjustments. Then follow the steps above to produce a new ZIP file and upload that.

You can also use this ZIP file to produce MOBI and ePub files on your local computer using programs like Calibre.

By following these steps, you will gain control over the look and feel of your Kindle edition to produce a quality book.

If something stands out in your writing, remove it

Crafting a novel takes place through the process of rewriting the book. The first draft is only a framework of the story you want to tell. Some beginning writers run their first draft through spell check and send out the manuscript, thinking they are finished. This is a mistake.

Even this article has gone through eight rewrites. After putting down ideas I wanted to discuss, I reread and edited the first draft, changing words here, taking some things out there and adding new material where it was needed. This was followed by a second edited draft with more changes as I looked for the exact words to use while making certain that the points I wanted to express were clear. After the eighth draft, I posted the article.

Of course, you also need to check for misspellings, typographical errors, missing words and other grammatical problems. I’m always shocked by how many times I can reread a manuscript I’ve written and come across a sentence such as, “They walked into building” when I intended to write “They walked into the building.” My mind subconsciously added the word the each time I read the piece. Sometimes these things go undetected until after the manuscript goes to my editor.

This is one of the reasons why anyone who intends to write professionally must hire a professional editor and not just have a friend or relative look over the work. Your friends and relatives may not be trained and experienced in editing manuscripts and they will usually tell you that the writing is wonderful because they don’t want to hurt your feelings. Worse yet, some writers send out manuscripts without having anyone else look at them.

Those who want to write on a professional level must invest time in rewriting. Mark Twain said, “The difference between the right word and the almost right word is the difference between lightning and a lightning bug.”

There are many things to consider when rewriting. In the end, the writing itself must disappear to reveal only the story and the characters. A book can present themes and ideas, but without a story that involves readers in the characters, the book becomes a lecture and not a novel.

When readers pause to say, “Wasn’t that a clever turn of phrase”, they are taken out of the story and slammed back into their ordinary lives, dispelling the suspension of disbelief that is essential in storytelling, which must immerse readers beyond distraction.

Here is a good rule of thumb. If, in rereading your work, you come across something that stands out and causes you to become conscious of the writing itself, remove that word, phrase, description, piece of dialogue or characterization. If you noticed it, so will your readers. The story will stumble and any points you wanted to make will be interrupted.

Professional writing is not an academic excursive in showing off how much you know about writing craft, it is using the craft of writing to reveal the material with such impact that the physical presentation becomes invisible. Mark Childress, author of Crazy in Alabama, says to “Kill your darlings.”

Writers may believe that they can’t remove material because they might not be able to think of something else. In truth, writers have an inexhaustible source of material within themselves and their imaginations to create new prose that describes characters and situations. Others hope to impress readers by demonstrating a command of language. This is like drawing a set of gorgeous drapes across a picture window and blocking the view from outside.

You are the first editor in a rewrite, and you must be ruthless with yourself. Fight your ego if it tells you to keep material that does not serve the telling the story or the revelation of the characters.

David A. Wimsett is the author of Beyond the Shallow, a novel of a woman overcoming prejudice and searching for herself amidst rumors of the selkies from Celtic mythology, and Dragons Unremembered: Volume I of the Carandir Saga, a fantasy epic set in a world of gender equality where women and men have the same rights, opportunities and authority. The second volume of the saga, Half Awakened Dreams, will be released on September 21, 2020. He is a member of the Writers' Union of Canada and the Canadian Freelance Guild.

Is independant publishing for you?

At one time, there were only two ways for an author to get a book in print; through a traditional publishing house that covered all the costs and paid writers royalties or by paying a company to print copies for a fee.

Traditional publishers offer important services such as editing, cover design, marketing and distribution to book outlets. Authors are paid up front with an advance on royalties, which is important cash for writers. Large publishers also have resources to broker movie deals. But, it is difficult for a writer to get a publisher to accept a books or to convince a literary agent to represent it. New books must be written to the highest level of quality. That has always been true. There is now a new consideration, return on investment. It takes the same effort to publish a book that will generate $50,000 in profit as it does to publish one that will bring in $1,000,000. People working in the publishing industry have a deep love of books and delight in discovering new authors, but it is a marginal business and economic factors influence the decisions of publishers.

Before her death, literary giant Ursula K. Le Guin was honored at the National Book Awards. In her acceptance speech she said, "Right now, we need writers who know the difference between production of a market commodity and the practice of an art. Developing written material to suit sales strategies in order to maximize corporate profit and advertising revenue is not the same thing as responsible book publishing or authorship."

For decades, the only alternative to traditional publishing houses was for writers to pay companies a fee ranging from hundreds to thousands of dollars to have their book printed. This was not publishing, just printing. Editing, marketing and advice were not included. Writers had to do all this themselves. Many people used this service to print personal memoirs that were given away to friends and family, though there were writers who distributed their own books, sometime door-to-door, because bookstores would not stock them and reviewers ignored them. Such writers may have had 4,999 books in their basement because their mother bought a copy. As a result, these book printing companies came to be referred to as Vanity Presses. Few writers who used these services employed professional editing. As a result, quality suffered.

Two decades ago, a new form of publishing emerged, self-publishing. There have been self-published books before, but they were rare. Self-publishing to the mass market began when Amazon introduced its Kindle eReader device and began accepting manuscripts directly from authors. Amazon does not charge fees to writers. Authors simply uploaded their manuscript and cover art. Amazon takes care of formatting. listing and distributing books. Amazon pays up to 70% of a book's retail price to the author. Self-published authors do not pay fees to literary agents, which can be up to 20% of the author's royalty. Perhaps the most alluring thing is that self-published authors have complete control over their books. Amazon now sells Kindle, paperback and hard cover books from self-publishers. Other bookstores, even chains, have begun to accept self-published books and reviewers are looking at them.

But there is a stigma associated to self-published books. They are not taken seriously by some. Many literary awards will not consider them and grants that are available to authors whose works are represented by traditional houses are not given to self-publishers. There is the impression that writers self-publish their work because they are not good enough to attract a publisher. That perception is not necessarily true. Established authors, such as David Mamet, now self-publish. If readers do not know that a great novel is self-published it would compare favorably with volumes from big name houses.

Still, there is some ground for concern. Far too many self-published books are poorly written. They are not professionally edited and contain typographical and grammatical errors. Plots can be inconsistent and even incomprehensible. Dialogue may be unbelievable or juvenile and characters can be shallow. Such books and authors serve to reinforces the prejudice and stereotypes around self-publishing. Grant providers and contest judges dread the idea of slogging through poorly written material.

Today, a new movement is forming, independent publishing. Sharing many of the aspects of self-publishing, independent publishers take on the same roles practiced by traditional publishers. They assume the risks of hiring professional editors, cover designers, printers and distributors. They market the book or hire people to do so. Like self-publishers, Independents do not pay agent fees. Some independents only publish their own work while others publish the work of many writers as well as their own. The main difference between self-publishers and independent publishers is the degree of commitment and professionalism they exhibit. The books are not released until they pass rigorous quality checks.

Independent publishers heed the advice their editors, cover designers and other professionals they hire. These people know their jobs and bring an objective perspective to the project. My editor doesn’t just check spelling, missing words or wrong words. She performs fact checking and examines the structure and logic. In one scene, a character opened a window. Two paragraphs later the already opened window was opened again. My mind had looked at that scene dozens of times and missed this mistake. My editor caught it and much more. She suggested better ways to say things.

Even though I was the author and the publisher, my editor had the final say as to when the manuscript was complete. That was our agreement, the same as at any traditional press and was absolutely necessary if the book was to meet professional quality standards. This didn’t mean that I automatically accepted every suggestion. We had several discussions where I had to defend a phrase or a scene or a character. An editor's job is not to change the author's themes. Rather, it is to point out how writers can express those themes more effectively.

I also had to contact bookstores (chains, independent and online) and libraries to make the book available. I had to organize book readings and signings and place advertising in newspapers and social media along with blog posts. I was responsible for setting up an author’s page on Amazon and Goods Reads. I established Twitter and Facebook accounts. I put out ads on Pinterest, Twitter and Facebook.

That is what an independent publisher must do in order to produce world class quality. Nothing else will do in the marketplace.

Independent publishing is not for everyone. It is a full time job to get a book in print and requires a willingness to be involved in the business end of publishing. Some authors just want to write and let others handle the details. For them, a traditional press is the best solution. Writers who are willing to get fully involved can find greater monetary rewards and satisfaction in making the decisions.